Vention AI Privacy Policy

General Terms

Overview

This Privacy Policy illustrates what information the User (“User”, “you” or “your”) may share with us (“Company”) when using our website https://ventionAI.com/, including its mobile version (collectively, the “Site”). It also describes how we collect, use, maintain and disclose this information.

Controller

The Controller of your personal data according to the General Data Protection Regulation (“GDPR”) regarding our Site is: Vention Solutions Inc., PRINCETON SOUTH CORPORATE CTR STE 160, 100 CHARLES EWING BLVD EWING, NEW JERSEY 08628 UNITED STATES OF AMERICA.

Reception and collection of information

1. Non-personally-identifying information

With the Site you provide us with general non-personally-identifying information such as the browser type, referring site, the date and time of each visitor request. Our purpose in collecting such information is to better understand how our Site is used and to maintain its proper functionality.

2. Personal information

We do not collect personally identifying information such as your name, email, address, title, phone number or other similar types of data from your visit to the Site, unless you intentionally file this data through the contact, application or other form(s) contained on the Site and give us an explicit consent by clicking the respective checkbox placed below the respective form. We will use this data to respond to your query/application and subsequently send you some promotional or informational e-mails. If you prefer not to receive these e-mails, an option to unsubscribe will be included in the message.

3. Log data

When you use the Site, our servers automatically record information, including information that your browser sends whenever you visit the Site. This log data may include your Internet Protocol address, your browser type and settings, the date and time of your access, information about your browser configuration and plug-ins, language preferences, and cookie data.

4. Other sources

We may also use software technology known as “web beacons” to help us keep track of what content on the Site is effective. Web beacon is a transparent graphic image that is placed on a Web site or in an email and used to monitor the behavior of the user. They may be used for a number of purposes, including, without limitation, to count visitors to our Site, to count how many emails that were sent were actually opened, or to count how many particular articles or links were actually viewed.

We may also use a software technology known as “embedded script”. An embedded script is programming code that is designed to collect information about your interactions with the Site, such as the links you click on. The code is temporarily downloaded onto your computer or other device and is deactivated or deleted when you close the Site.

Protection and use of personal information

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information and data stored on our Site.

We do not share your personal information with third parties except for our affiliates. We do use this information to better serve you and facilitate your use of our Site.

We disclose personally identifying information only to those of our employees, associates or holding companies that need that information in order to process it on our behalf or to provide the services and have agreed not to disclose it to others.

We may also use your personally identifying information to contact you with newsletters, marketing or promotional materials and other information.

How we share your information

By submitting your contact data, you give us your consent to transfer, share, store and process your data.

Vention is a multinational group of companies. To provide you with a better service, we may share your Data with our companies that are located outside the country in which you reside, including outside the EEA.

As some of the countries where our offices are situated are not yet recognized as having an adequate level of personal data protection, we use all required instruments to ensure that the collected data is shared in strict accordance with applicable legislation (including Standard Contractual Clauses approved by the European Commission).

Cookies policy

This Site may place certain cookies on the device you’re using to access this Site. Cookies are small text files that we place on your computer or the device you’re using to access this Site.

We use cookies to improve your experience while using our Site. We also may use cookies to improve our range of services or for analytics and measurement to understand how our services are used. We have carefully chosen these cookies and have taken steps to ensure that your privacy is protected and respected at all times.

This Site uses both “first-party cookies” (i.e., cookies set by this Site) and “third-party cookies” (i.e., cookies set by any third-party websites that provide service for this Site). We use “first-party cookies” to support the operation of the Site and keep it secure. We use “third-party cookies” for analytical and functional purposes.

There are two types of cookies depending on how long they are stored: session (temporary) cookies and persistent cookies.

Persistent cookies are stored on the user’s device to help remember information, settings, preferences, or login credentials that the user previously stored. This helps to create a convenient and faster experience on the Site. These cookies have a validity period granted by the web server.

Session (temporary) cookies are stored in the user’s device memory when you visit the Site. Session cookies are erased once you close the browser.

We also classify cookies according to their purpose as functional and analytical. Below we provide a detailed description for each category.

Functional cookies

Functional cookies are required for the Site. They store and receive information to provide you with the service or information you have requested. Functional cookies help us protect and support our Site.

Provider	Cookie Name	Category	Validity period	Description
Intercom Messenger	intercom-id-*	Functional	9 months	Anonymous visitor identifier cookie. As people visit your site they get this cookie.
Intercom Messenger	intercom-session-*	Functional	1 week	Identifier for each unique browser session. This session cookie is refreshed on each successful logged-in ping, extending it one week from that moment. The user can access their conversations and have data communicated on legged-out pages for 1 week, as long as the session isn't intentionally terminated with Intersom('shutdown'); which usually happens on logout.
Intercom Messenger	intercom-device-id-*	Functional	9 months	Identifier for each unique device that interacts with the Messenger. It is refreshed on each successful ping, extending it another 9 months. The user can access the conversations that were created on this device for the duration of the cookie's life.
Intercom Messenger	sessionid	Functional	14 days	Sets a specific ID for the user which ensures the integrity of the website’s chat function.
Cloudflare, Inc	__cf_bm	Functional	30 minutes	This cookie is used to distinguish between humans and bots.
Cloudflare, Inc	__cfruid	Functional	Session	This cookie is set by HubSpot’s Content Delivery Network (CDN) provider in connection with their rate-limiting policies.
ventionteams.com	csrftoken	Functional	377 days	Helps prevent Cross-Site Request Forgery (CSRF) attacks.
AMAZON	AWSALB	Functional	6 Days	AWS ELB application load balancer
AMAZON	AWSALBCORS	Functional	6 Days	This cookie is managed by AWS and is used for load balancing.
hubspot.com	_cfuvid	Functional	Session	This cookie is only set when a site uses this option in a Rate Limiting Rule, and is only used to allow the Cloudflare WAF to distinguish individual users who share the same IP address.
linkedin.com	bcookie	Functional	1 Year	Used by the social networking service, LinkedIn, for tracking the use of embedded services.
linkedin.com	bscookie	Functional	1 Year	Used for remembering that a logged in user is verified by two factor authentication and has previously logged in
linkedin.com	li_gc	Functional	6 Months	Used to store consent of guests regarding the use of cookies for non-essential purposes
Clearbit	pfjs%3Acookies	Functional	1 Year	Used to check if the user's browser supports cookies.
CloudFlare	cf_clearance	Functional	1 Year	Clearance Cookie stores the proof of challenge passed. It is used to no longer issue a challenge if present. It is required to reach an origin server.
cookiebot.com	1.gif	Functional	Session	Used to count the number of sessions to the website, necessary for optimizing CMP product delivery.
ventionteams.com	CookieConsent	Functional	1 Year	Stores the user's cookie consent state for the current domain
ventionteams.com	theme-ui-color-mode	Functional	Persistent	Remembers the user's preferences in terms of font size and colours on the website.
ventionteams.com	SESS#	Functional	14 Days	Preserves users states across page requests.
Google	test_cookie	Functional	15 Minutes	Used to check if the user's browser supports cookies.
ventionteams.com	Path	Functional	Session	Saves information of the previous link that the user clicked on to read the current page.
akamaized.net	aka_debug	Functional	Session	Used by Vimeo to track usage of their embedded video player.
ventionteams.com	debug	Functional	Persistent	This cookie is used to detect errors on the website - this information is sent to the website's support staff in order to optimize the visitor's experience on the website.
ventionteams.com	object(#-#-##:#:#.#)	Functional	Persistent	Holds the users timezone.

Analytical cookies

Analytical cookies help us create traffic statistics and measure the effectiveness of the Site for further improvement. Every time you visit our Site, our analytic services generate cookies that can inform us on whether you are visiting our Site for the first time and provide aggregate information about how our visitors use our Site. Your browser will let us know if you have these cookies, and if not, we will generate new ones. It allows us to keep track of how many users we have and how often they visit our Site.

Provider	Cookie Name	Category	Validity period	Description
Matomo	_pk_id*	Analytical	13 months	Collects statistics on the user's visits to the website, such as the number of visits, average time spent on the website and what pages have been read.
Matomo	_pk_ses*	Analytical	Session	Track page requests from the visitor during the session.
HubSpot	__hssc	Analytical	30 minutes	Identifies if the cookie data needs to be updated in the visitor's browser.
HubSpot	__hssrc	Analytical	Session	Used to recognise the visitor's browser upon reentry on the website.
HubSpot	__hstc	Analytical	30 Minutes	This is the main cookie for tracking visitors. It contains the domain, utk, initial timestamp (first visit), last timestamp (last visit), current timestamp (this visit), and session number (increments for each subsequent session).
HubSpot	hubspotutk	Analytical	6 Months	Sets a unique ID for the session. This allows the website to obtain data on visitor behaviour for statistical purposes.
Hotjar	_hjSession_*	Analytical	30 minutes	A cookie that holds the current session data. This ensues that subsequent requests within the session window will be attributed to the same Hotjar session
Hotjar	_hjSessionUser_*	Analytical	365 Days	Cookie that is set when a user first lands on a page with the Hotjar script. It is used to persist the Hotjar User ID, unique to that site on the browser. This ensures that behavior in subsequent visits to the same site will be attributed to the same user ID.
Google Analytics	_ga*	Analytical	2 Years	This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the sites analytics reports.
vimeo.com	vuid	Analytical	2 Years	We use Vimeo to embed videos onto our website. These cookies are used by Vimeo to collect analytics tracking information.
Microsoft Clarity	_clsk	Analytical	1 Day	Used by Microsoft Clarity to connect multiple page views by a user into a single Clarity session recording.
Visual Website Optimizer (VWO)	_vwo_uuid_v2	Analytical	1 Year	This cookie is set by Visual Website Optimiser and calculates unique traffic on a website.
linkedin.com	AnalyticsSyncHistory	Analytical	30 Days	Used in connection with data-synchronization with third-party analysis service.
twitter.com	personalization_id	Analytical	2 Years	This cookie tracks activities on and off Twitter for a personalized experience
Microsoft Clarity	_clck	Analytical	1 Year	Collects data on the user’s navigation and behavior on the website. This is used to compile statistical reports and heatmaps for the website owner.
Clearbit	cb%3Atest	Analytical	1 Year	Collects data on the user's visits to the website, such as the number of visits, average time spent on the website and what pages have been loaded with the purpose of generating reports for optimizing the website content.
Microsoft Clarity	CLID	Analytical	1 Year	Collects data on the user’s navigation and behavior on the website. This is used to compile statistical reports and heatmaps for the website owner.
Microsoft Clarity	_cltk	Analytical	Session	Registers statistical data on users' behaviour on the website. Used for internal analytics by the website operator.
ventionteams.com	_pk_ref#	Analytical	6 Months	Used by Piwik Analytics Platform to identify the referring website from which the visitor has come.
Microsoft Clarity	c.gif	Analytical	Session	Collects data on the user’s navigation and behavior on the website. This is used to compile statistical reports and heatmaps for the website owner.
hotjar.com	hjActiveViewportIds	Analytical	Persistent	This cookie contains an ID string on the current session. This contains non-personal information on what subpages the visitor enters – this information is used to optimize the visitor's experience.
hotjar.com	hjViewportId	Analytical	Session	Saves the user's screen size in order to adjust the size of images on the website.
Visual Website Optimizer (VWO)	v.gif	Analytical	Session	This cookie is set to make split-tests on the website, which optimizes the website's relevance towards the visitor – the cookie can also be set to improve the visitor's experience on a website.
linkedin.com	lidc	Analytical	1 Day	Used by the social networking service, LinkedIn, for tracking the use of embedded services.
ventionteams.com	_ga	Analytical	2 Years	Registers a unique ID that is used to generate statistical data on how the visitor uses the website.
ventionteams.com	_ga_#	Analytical	2 Years	Used by Google Analytics to collect data on the number of times a user has visited the website as well as dates for the first and most recent visit.
visualwebsiteoptimizer.com	e.gif	Analytical	Session	Used to distinguish between different users coming from the same IP-address.
www.googletagmanager.com	td	Analytical	Session	Registers statistical data on users' behaviour on the website. Used for internal analytics by the website operator.
readymag.com	_rmdata	Analytical	100 Years	Contains an visitor ID. This is used to identify the visitor upon re-entry to the website.
vimeo.com	player	Analytical	1 Year	Saves the user's preferences when playing embedded videos from Vimeo.
vimeocdn.com	sync_active	Analytical	Persistent	Contains data on visitor's video-content preferences - This allows the website to remember parameters such as preferred volume or video quality. The service is provided by Vimeo.com.

You can enable or disable cookies in your internet browser. By default, most internet browsers accept cookies, but this can be changed. For further details, please check the settings of your browser. You can choose to delete cookies at any time in your browser settings.

Disclaimer

This overview of cookies is a snapshot. We strive to keep this list as up-to-date as reasonably possible. However, considering the dynamic characteristics of the internet and the many (external) parties involved, it is possible that not all current cookies are listed at all times.

Your choices about your information

You can also make choices about the collection and use of your data by the Company. You can control your personal data that Company has obtained, and exercise your data protection rights, by contacting the Company. In some cases, your right to exercise your rights may be limited for legal or factual reasons.

You can exercise your rights regarding personal data listed below contacting us directly at privacy.us@ventionteams.com. We will handle your request promptly. If your personal data is protected under EU laws, GDPR gives you various rights in connection with our processing of your personal data. You have the right to request the exercise of these rights by contacting us at privacy.us@ventionteams.com. Your rights are:

Access. You have the right to access the personal information we hold about you, and to receive an explanation of how we use it and who we share it with.
Correction. You have the right to correct any personal information we hold about you that is inaccurate or incomplete.
Erasure. You have the right to request for your personal information to be erased or deleted.
Object to processing. You have the right to object to our processing of your personal information where we are relying on a legitimate interest or if we are processing your personal information for direct marketing purposes.
Restrict processing. You have a right in certain circumstances to stop us from processing your personal information other than for storage purposes.
Portability. You have the right to receive, in a structured, commonly used and machine-readable format, personal information that you have provided to us if we process it on the basis of our contract with you, or with your consent, or to request that we transfer such personal information to a third party.
Withdraw consent. You have the right to withdraw any consent you previously applied to us. We will apply your preferences going forward, and this will not affect the lawfulness of processing before your consent was given.

Our retention of your information

We retain the data we collect for different periods of time depending on what it is, how we use it, and how you configure your settings.

To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure, the purposes for which we process the personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Security

We take various steps to protect information you provide to us against loss, misuse, and unauthorized access or disclosure. These steps take into account the sensitivity of the information we collect, process and store, and the current state of technology.

California Privacy Rights

California Civil Code Section 1798.83 permits our Users who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. We do not share our User's personal information with unaffiliated third parties for their own direct marketing purposes. For inquiries regarding our disclosure policy, please send us an email to privacy.us@ventionteams.com.

If you are a California resident, you also have several rights under the CCPA and you can exercise those. Those rights include:

Right to Know and Access
Right to Delete
Verification and Submit requests
Right to authorize an agent to make a request to know or delete data on your behalf
Right not to have your data rent, sold or shared with nonaffiliated companies for their direct marketing uses without your consent

Governing law

This Privacy Policy shall be governed by and construed in accordance with the laws of the State of New Jersey, USA. In the event that any of the provisions of this Privacy Policy should become ineffective, invalid or unenforceable, this shall not affect the effectiveness, validity and enforceability of the remaining provisions. In the event of the ineffectiveness, invalidity or unenforceability of any of these provisions you agree that we may substitute such by an effective, valid and enforceable provision, which is, in its legal result, as close as possible to the ineffective, invalid or unenforceable provision.

Changes to this Privacy Policy

We may change this Privacy Policy from time to time, and at our sole discretion. When we do, we will revise the updated date at the bottom of this page. We encourage all users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Last update: 07/19/2024